akaBot as Strategic Solution for Financial Process Automation in Retail Industry

In daily business operations many administrative tasks are routine, repetitive and time-consuming.If not handled properly, this can hinder productivity and increase the workload of your team. To answer this challenge, akaBot comes as an effective and easy-to-use Robotic Process Automation (RPA) solution, especially for small and medium sized business(SMBs).

What is akaBot?
akaBot is an RPA platform that allows companies to digitally automate various business processes using robot software. RPA works to mimic human activity in carrying out operational tasks on computers such as copying data, processing Excel files, accessing ERP/CRM systems, and sending emails quickly, accurately, and without pause.

akaBot provides ease of implementation. You don't need to have a technical background or coding experience to utilise this technology. With an intuitive interface and complete documentation, akaBot is designed to be used by various teams in the company ranging from finance, HR, to operations.

Advantages of akaBot
Some reasons why akaBot is the right choice for your business automation:

• Save time and money: Manual tasks that used to take hours can be completed in just minutes
• Improve accuracy: Minimal human error as processes are automated and consistent
• Easy to use: No need for a specialised IT team. Even non-technical users can create automation flows with the help of templates and drag-and-drop
• Flexible and integrated: Can be used for various business processes and connected to existing systems in your company.

akaBot Use Case
Automation of Financial Reconciliation in a Retail Company

A national retail company with dozens of branches must reconcile transaction data from the cashier system (POS) with the internal accounting system every day. This process is usually done manually, relying on Excel and checking one by one, which takes up to 4 hours every day.

Challenge:

• Large volume of daily transactions from multiple branches
• Manual process prone to errors and delayed reports
• Finance team's time is spent on administrative work, not on strategic analysis

The akaBot Solution
The company implemented akaBot to perform the following automation flows:

• Retrieve daily transaction files from emails and cloud folders
• Open and read data from Excel files and accounting systems
• Perform data matching between POS systems and finance systems
• Automatically flag discrepancies and collate them in reports
• Send reports to the finance team every morning before business hours start

Result:

• Work time reduced from 4 hours to less than 30 minutes per day
• Report accuracy increased significantly, with almost no errors
• Team productivity increased as focus could be shifted to analysis and planning
• Financial reporting became faster and real-time

With akaBot, automation is no longer a technology exclusive to large organisations. The platform provides opportunities for small and medium-sized enterprises to significantly improve operational efficiency, reduce costs, and accelerate business processes.

Regardless of your industry sector such as retail, services, logistics, or manufacturing, akaBot is ready to help you run smarter, faster, and hassle-free business processes.

Please contact our team for more information or schedule an exclusive consultation session to evaluate your specific business needs.
Email: niken.larasati@mii.co.id